As a Spooniepreneur, you want to use your spoons wisely when it comes to administrative tasks
General administrative tasks can overwhelm even the most organized, talented and efficient blogger. There’s always going to be more that needs to be done than seems humanly possible and if you have an autoimmune disease or chronic illness…you have to be aware of your limitations.
When it comes to all the admin tasks needed to run a blog I get overwhelmed and frustrated. My mind almost always freezes when I look at my “to do” list. My pain/brain fog makes it hard for me to understand and complete these tasks too.
There are tons of admin tasks for a blog and whether you do them yourself or hire a VA you need a plan you can utilize whether you have a chronic illness or not.
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While I used to be the person who could work 60-80 hours a week and do difficult, tedious and complicated work I now have to limit myself. If I do too much it has adverse effects and I become a zombie who has to lay in bed for days sometimes.
If you experience the same things, I feel you. It is something healthy people don’t understand until they get it.
All of that being said…we Spoonies have more than an uphill battle. We have to survive in an ableist world physically, emotionally, mentally and financially. This world is not built for us and we have to find ways to survive, especially financially.
Medical care and medication are not cheap. Not even close. That’s why blogging can be a good solution for many of us.
Still, successful, money-making blogging relies on so much more than writing a post. If you aren’t researching keywords, working on SEO, creating graphics or posting on social media there are administrative tasks to be done.
I have found the easiest way for me to handle everything is to have “to do” lists for daily blogging and personal things. I keep these checklists in Trello and add them to my daily planner template. When I create a new card for each day my daily “must do’s” are at the top and the blogging and personal checklists are at the bottom so I never have to search for anything. It has worked pretty well for me.
If you are like me, keeping a regular schedule is impossible
Some days I can’t do anything. I want you to know that it is okay if you can’t do “all the things”. Don’t push yourself into the hospital. Do what you can, when you can and don’t try to keep a “healthy person” schedule. Just do you.
My daily schedule is short because I found that overwhelming myself made my flares worse. Sometimes I can’t even handle the few tasks on my Trello card and that is okay. I’m not beating myself up anymore and neither should you.
My day has to adjust to my health now and I won’t be made to feel bad for it. Because our society makes being ill, poor or homeless a life or death struggle we have to do the best we can to survive. That doesn’t include killing ourselves by overdoing it though.
So back on point. Admin tasks, when broken down, can be easy peasy. While I use Trello for many things I also use Google Sheets for others. I have my editorial calendars, budgets, brainstorming, blog structure and some task lists. I’m always trying to decide what works best for me and sometimes have a list in Trello and my Sheets at the same time.
One of the first things you need to do is prioritize and optimize tasks, implement systems and processes or hire a VA
Being a Spoonie means managing your energy. You don’t have the same usable hours as an able-bodied person. Trying to manage a blog is hard for a healthy person. As someone with chronic illness, you are going to have to prioritize and optimize tasks, implement systems and processes or hire a VA for all the administrative work that needs to be done daily, weekly or monthly.
One of the keys to making money with your blog is growing and scaling it by handing work over to an employee or VA. This frees your time to pursue the other work that will take your blog to the next level.
Administrative tasks don’t necessarily make money, they are necessary but not necessarily income-producing
There are arguments against this thinking and if you are a stickler (like me) this statement is crazy-making. I have always believed that every aspect of a business is “sales”. By that, I mean that it takes everyone in a business to create an income or sell a product.
Sure, Becky in bookkeeping isn’t writing copy or creating funnels but she is freeing you up to create an e-course or write an ebook that does bring in the moola. She is just as important in making a blog successful as you are.
Trying to earn money blogging while managing overwhelm and not overdoing it can be tricky. It’s important to take care of yourself, physically and mentally, or you may find that you need to take days, weeks or months to rest and recover…IF you recover.
So what “admin” tasks are common while creating a money-making blog?
- Buying/renewing a domain name, privacy, and hosting
- Coming up with your blog’s intent, avatar, tagline, and blog structure or re-doing these tasks
- Email management
- Schedule management
- File storage
- Email marketing
- Answer customer service emails, tickets or handling chats
- Scheduling appointments
- Calendar management/updating
- Build databases
- Managing and updating contacts
- Data entry
- MS Word
- Google Docs/Suite
- PowerPoint/Keynote presentations
- Dropbox management
Creating and managing PDFs
- Creating and managing spreadsheets
- Online research
- Social media tasks
- Formatting blog posts, utilizing Yoast, adding images and tags/categories
- Managing projects between you and a VA/employee
- Social media management, engagement, and scheduling
- Uploading videos to social media and video sharing sites
- Sending invoices to clients
- Promoting your posts
- Moderating comments on the blog
- Managing subscribers from your mailing list
- Creating and scheduling broadcast emails for the purpose of promoting blog content
- Edit/proofread emails
- Create email newsletters
- Edit autoresponders and follow-up emails
- Basic editing of your audio/video files
- Add intros/outros to your videos/podcasts
- Scheduling podcasts on various platforms
- Embed podcasts/videos into blog posts
- Create content/blog posts
Write press releases
- Write newsletters
- Guest blog or ghost blog
- Updating plug-in’s and themes
- Research keywords for your blog posts
- Analyze your competitors
- Create backlink building campaigns and outreach
- Submit to social bookmarking sites like Reddit, Stumble Upon, Delicious, Triberr, etc.
- Prepare monthly reports on keyword ranking
- Comment on other blogs
- Participate in forums
- Creating and implementing budgets
- Tracking analytics
- Nurturing email subscribers
- Creating products, virtual or physical
- Repurposing content
- Writing ebooks
- Creating funnels
- Working with scheduling software/apps
- Participating in link parties or tribes
- Locating guests for posts, videos or podcasts
As you can see, there can be quite a bit to do to start and keep a blog running…even before you make one single dollar. Don’t let this scare you. Take things one step at a time and you can make it work.
A key to being successful is to do things at a pace that works for your chronic life NOT trying to do what healthy people can do
Create processes, like SOP’s, and use systems, like Trello or Clickup, so you can make things more manageable. Try to use a bite-sized approach to your day. Create a plan or daily “to do” list you can accomplish in 30 minutes or less. If you have the time and energy, finish another one.
This will help with your confidence and show you what you ARE capable of instead of reminding you of your limits. Having these processes will make it easier to onboard an employee or virtual assistant when the time comes.
Make a list of the most important tasks you need to do every day. Use Trello, Slack or Asana to duplicate them on a daily basis and save time. Once you can comfortably complete all tasks and have extra time and/or energy, add another task or two to your daily schedule. Once you are able, hire a VA to free you up to do other tasks.
There’s no way around all the administrative tasks that need to be done. The key for us Spooniepreneurs is to do what we can when we can and stay out of the hospital
Don’t be afraid to let your readers or followers know if you aren’t up to a blog post or social media update. It is part of who you are and who you are is why people keep going back to your blog.
I’ve added daily, monthly and, yearly tasks to these spreadsheets to make things a little easier for you. Over time this will be updated with more tasks too BUT don’t think you need to do them all. Take your time, don’t overdo it and stay out of the hospital.
Over time I will add and update different ways I find to make these tasks easier but if you want to share something please feel free to comment below or contact me. Community over competition!
Don’t forget to share this post so other women like us can get help and freebies!
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Another sister with chronic illness may need the information provided to keep her blog or business going so she can pay her bills. I also rely on this blog to pay my bills since chronic illness took my health.
Have something you want me to share? Post in the comments. We women, in the chronic illness sisterhood, need to take care of each other. Community NOT competition.
Much love and success!